Preventive maintenance (PM) programs are a cornerstone of effective municipal fleet management. While specific practices vary by agency, consistency in PM execution and documentation is a common differentiator between reactive and proactive fleet operations.
Key elements of effective PM standards include:
- Clearly defined service intervals
- Standardized inspection checklists
- Documented deferral criteria
- Supervisor review processes
- Alignment with operating conditions
Consistency supports both operational reliability and audit readiness. When PM practices are informal or inconsistently applied, agencies may experience increased breakdowns, higher repair costs, and difficulty demonstrating compliance during inspections or reviews.
Documented PM standards help preserve institutional knowledge and provide continuity during staffing transitions.
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